Full service destination wedding planning, event styling and VIP island concierge service. An elite level of service catering to those who want a premiere destination wedding event with the epitome of style and luxury. This package is available to a limited number of clients per calendar year, so book now!
Photo by Joe Goger
We’re specialists in private island weddings in The Exuma Islands and we’ve found that many busy Brides-to-Be simply don’t have the time to plan a wedding and handle all of the details along with their career and other personal projects. So we’ve developed a way for you to design your wedding details while you prepare to be your own guest at your dream wedding in paradise. You will have access to our signature Easy Breezy Wedding Planning System™, your personal, mobile-friendly web-based collaboration and communication suite that will allow you to plan with us while you remain in complete control of every aspect of your wedding.
Many brides get lost in all the details of seating charts and favor making, all while attempting to do it all themselves with little or no help. When you look at the big picture, focus on the reason you’re planning a wedding in the first place.
Photo by Reno Curling
During our Easy Breezy process, we will get to know you and learn what personal elements you want to create for your destination wedding based on your individual and mutual personality and interests. Together, we will create a vision and set a realistic and workable budget. With your personal planning suite, you will have access to create inspiration boards where we can share all of the images, links and elements of your wedding online. We have nurtured indispensable relationships with the top design and wedding professionals to bring your vision to reality.
Photo by Reno Curling
With our local expertise and knowledge by your side, you can be confident of having the best quality professionals and options available to you for the flawless execution of your wedding festivities. Then we will proceed with a design and logistical plan to create your Fantasy Destination Island Wedding, while you relax and enjoy the process. Placing your trust in A Wedding Breeze will allow you to enjoy the most important part of your wedding day—each other!
If you want to free yourself from the pressure of trying to do it all yourself and you desire a completely and personally designed wedding customized to your every wish, then The Fantasy Island package is for you. We will guide you in planning your custom wedding day and on island experiences from initial conception to successful completion. You and your family will be able to relax and be your own guests at your wedding just like your other invited guests. We will give personalized attention to every detail.
Before your destination wedding week-filled or weekend of festivities, you will receive the following services:
Vision, Concept & Design
- Initial Vision & Exploring Meeting- we want to very specifically define your wedding style, location, ambiance, design and catering likes, dislikes, identify florals and décor to be used, guest accommodations, activities, tours, transportation, celebration itinerary
- We take the details from the initial planning meeting and we perform extensive research and use brainstorming to generate unique and creative ideas to conceive your initial design concept
- Wedding conception and design assistance in designing the entire celebration itinerary beginning with finding the perfect location, selecting the wedding ceremony and reception décor, style and colors.
- Develop event enhancements such as atmospheric design, lighting, custom furnishings, and specialty props
- Linen, table and chair rentals
- Provide room lay outs
Time & Consultation
- Unlimited advice and consultations via phone, email and in person
- Guaranteed scheduled meetings around your availability
- Kwanza’s private number for direct access
- Expert consultation and guidance with etiquette and other considerations
- Advise of local culture, customs and traditions
- We guarantee that we will respond to your inquiries within twenty-four (24) hours
- Impromptu meetings scheduled the same day with three (3) hours notice
- Attire selection assistance, if desired
Navigating the Island
- Personalized island tour guide for Bride and Groom for site visits and inspections
- Site Selection Assistance. Your Island Wedding Specialist will assist you in choosing the ceremony and reception locations that align with your wedding dreams + any other wedding related events such as welcome get-togethers, pre-nuptial parties, bridal luncheons, man cave retreats, bachelor & bachelorette activities, rehearsal dinners, beach bashes, bonfires, and farewell brunches
- Will visit new locations and take photos/videos
- Advise of pros and cons of potential locations
Wedding Planning Management
- Use of our Signature Easy Breezy Wedding Planning System™, an easy mobile-friendly web-based project management tool to ensure tasks and decisions are executed in a timely and stress-free manner
- Guide you through our Easy Explore Exuma Wedding Planning steps to create your fun and imaginative destination wedding day and island experiences
Wedding & Event Professionals, Introductions and Selection
A Wedding Breeze prides itself as the only company that has created a written “A Code of Standards for Wedding and Event Professionals. A Wedding Breeze interviews its vendors and reviews with them our signature Code of Standards prior to hiring and ongoingly reviews their work and performance to make sure that they maintain the quality of service that you deserve.
- Introduction and access to our pre-screened and quality vendors that can successfully produce your wedding event
- Schedule vendor appointments around your availability as requested
- Facilitate all vendor appointments as an impartial party
- Review and negotiate contracts
- Confirmations and constant contact with all professionals involved
- Provided convenience of itemized billing for all subcontracted professionals on one invoice
- Plan closely with your vendors to ensure all aspects of your wedding day will flow seamlessly
- Timeline and contact distribution for all vendors prior to wedding
Photo by Mark Winder
Guest Care, Comfort & Experience Management
- Recommend, reserve and assist with group contract negotiation for accommodations and secure best rates and all available discounts and amenities
- Arrange for any hosted guest rooms: parents, grandparents, children, nannies, bridesmaids, guest, Officiant, etc. that you are planning on gifting or paying for
- Manage all hotel rooms for all invited guests
- Manage hotel room blocks and cut-off dates
- Organizes group activities, tours, meals and transportation for all of your guests
- Access to web-based tools to generate and manage guest lists
- Create online registration forms for stress-free management of guest activities
- Assist with design, content for your wedding website to keep guests informed of all the details regarding your wedding events, activity options, travel information and island offerings
- Create customized, detailed and informative itineraries for wedding day and surrounding activities
- Assist with design of customized island map designating your itinerary of events
- Create customized guest amenities such as welcome bags, favors, programs, in addition to other requests
- Provide authentic Bahamian island gifts selections and arrange for ordering of locally handmade items
- Provide tourism welcome packs to be included in welcome gifts
- Assembling welcome gifts
- Greet guests upon arrival and assist with villa/room check-ins
- Distribute welcome gifts
Photo by Mario Nixon
Photo by Mark Winder
Photo by Shauna Pater
Photo by Alexaner Pastries
Photo by Annie Eischen
Wedding Party Management
- Email correspondence about what’s expected for a “FUN” Island Wedding Party and their respective roles as Island Bridesmaids and Groomsmen that is unique to the island vibe
- Email detailed wedding day itinerary in advance as to keep them informed of events so they can identify opportunities where they can plan surprises for the Bride and Groom as they deem appropriate:-)
Personal Chef & Catering Management
- Manage the coordination of all catering/food & beverage needs for then entire length of visit to the island including the welcome party, rehearsal dinner, bridal dressing, wedding reception, beach parties and bonfires and any other catering needs.
- Coordinate menu selections and food tastings
- Provide signature drink ideas
- Arrange for wedding cake and delivery
- Ensure that caterers provide imaginative food presentation, creative menu design, all contracted items and appropriate décor
- Create online registration and management for menu selections and RSVP’s
- Provide final guest count and menu selections to caterer by specified cut-off date
Pretty Paper & Signage
Save-the-Dates, Invitations & Wedding Day Signage
- Provide creative ideas for design Save-the-dates, invitations, announcements, wedding day programs, menu cards, place cares, table numbers, etc.
- Advise on proper wording based on locations of your events
- Assist with managing RSVPs
- Provide ideas for unique directional signage and boat/golf cart decorations
VIP Island Concierge
We will be “ON-CALL” for you and provide you with the professional service that you deserve. Your lead Certified Wedding Specialist shall be on-call exclusively to you (the wedding couple), the wedding party and your parents. An Island Wedding Specialist shall be on call to answer any questions or make any arrangements for your guests. You are our distinguished guests when you are here; it’s Your Island ~ Your Wedding ~ Your Way!
- Advise you on logistics regarding shipping, receiving and customs/duty clearance
- Bride & Groom’s complimentary use of steamer for wedding weekend
- Facilitate all communication to keep the bride, groom, key family members and wedding party on track during every stage of the wedding planning and during the event
- Provide on-site support to the bridal couple with one or more Island Wedding Specialists who will be present at the rehearsal, the wedding and the reception
- Schedule salon and spa services
- Schedule golf tee times
- Arrange for personal chefs and private dinners
- Organize individual requests for tours and transportation
- Provide one Lady in Waiting for the Bride on Wedding Day
- Provide recommended restaurant lists
- Provide suggested packing lists for guests
- Arrange for children’s activities and babysitting services
- Travel & honeymoon arrangements if required
Arrangement of your Bahamas Marriage License and Ceremony Consultation
Bahamas law requires that at both bride and groom present themselves in person to make application, show identifications, sign the necessary paperwork, and provide documentation for obtaining your Bahamas Marriage License. For this reason, it is very important that you arrange your itinerary to allow time on a week day (that is not a holiday) prior to your wedding day to do this. This appointment will be scheduled twenty-four (24) hours after your arrival in The Bahamas.We handle all of this for you and you just show up with the documentation we instructed you to bring.
- Schedule your appointment for your Bahamas Marriage License with the local Administrator’s office on your behalf prior to your arrival to The Bahamas. Pay for your our Marriage License and affidavit fees
- Pre-Wedding Review/Consultation in George Town and assistance to obtain your Bahamas Marriage License. Arrange for your desired Bahamas Marriage Officer (civil or clergy) to conduct your wedding ceremony
- Schedule a pre-consultation with your Officiant
- Discuss family arrangements, special seating, processional and recessional order
- Ensure any special and sentimental touches are included in your ceremony
- Assistance with wedding program design
- Proof, edit and approve final program for printing
Photo by Mark Winder
Budget and Financial Management
- Detailed customized budget planner
- Manage deposits and payment schedules with vendors
- Expert assistance in prioritizing your desired elements to keep you on budget
- Custom spreadsheet templates and/or web-based programs to track and manage spending and payments
- Reconcile final guest count numbers regarding tables, centerpieces, favors
The celebration we have all been anticipating with excitement! We will expertly produce, coordinate and manage every aspect of ALL your planned activities and events for your island wedding week or weekend to create the fabulous wedding of your dreams
Total Events Management
- In addition to your Certified Wedding Specialist, provide three (3) or more Island Wedding Specialists on-site to assist your Lead Consultant
- Coordinate and supervise delivery of contracted supplies including the decor, cake, centerpieces, party favors, guest book, limo, boat or other transportation, etc.
- Rehearsal coordination and direction of rehearsal dinner, ceremony, reception, the after-the-wedding party plus any other welcome receptions or farewell brunches, beach parties
- Oversee and manage wedding day installations and complete set-up
- Troubleshoot as necessary
- Arrange for retrieval and placement of guest book, pens, toasting flutes, cake serving set, flower baskets, ring pillow, aisle runners or other items being provided by couple
- Ensure flowers are placed as designated in floral agreement
- Proper placement of favors, place cards, table settings and signage
- Assist with the receiving line, if applicable
- Assist the couple and wedding party as needed
- Handle any last minute emergency needs of the bridal party
- Use of Emergency Kit
- Monitor special tasks and desires for the reception including the wait staff duties, do’s and don’ts for the band or D.J., post reception transportation and delivery of gifts and clothing, etc.
- Distribute any final payments and gratuities to wedding professionals
- Collect and secure all wedding gifts and keepsakes at the end of the reception
- Coordinate couple’s memorable exit
- Remain until the guests have departed
- Decorate honeymoon suite
Photo by Mark Winder
Post-Wedding Activities & Events
- Coordinate and oversee any after-parties, brunches or activities planned after you’re married
- Oversee break down and proper return of all rental items to all vendors
- Submission of wedding announcement to newspapers
- Submission of photographs to local and national magazines and/or websites, if desired
Rush Document Service
*RDS is an exclusive Service offered by A Wedding Breeze
- Marriage documents HAND DELIVERED within 7 days for IMMEDIATE processing to Registrar General in Nassau, New Providence Island, Bahamas
- Procuring Certified Marriage Certificate
- Procuring Apostille (Convention de La Hague du 5 Octobre 1961)
- All fees associated with obtaining documents
- Delivered WITHIN 14 DAYS to Newlywed’s home via FedEx, UPS or other trackable delivery service
